This course will cover the basic use of the Purchase Ledger.
The attendees for this course should be as follows: Purchase Ledger Clerks and Accountants
Creating a Purchase Ledger account
Searching for an existing account
Posting a Purchase Ledger Invoice
Posting a Payment
Review Purchase Ledger reports
- Complete the practice sheet given by the trainer
For running this exercise, please use the information / worksheet relating to your delegate number. This will be referred to as your data set.
Please press print after completing each of the exercises and retain. Once all exercises have been completed, return this signed along with all the printouts.
Login to the system
Access Accounts and select the Purchase Ledger
Exercise:
Please tick the “Complete” box next to each exercise as you go along.
Exercise:
Please tick the “Complete” box next to each exercise as you go along.
1. Create a New Purchase Ledger Account
· Create a New Purchase Ledger account using the “New” button
Complete ⎕
2. Posting an Invoice
· Post an invoice to the 1st Purchase Ledger account on the data-set sheet
· Enter the invoice number as your initials followed by the date. I.e. Fred Blogg 18/07/13 would be FR180713
· Enter todays date and the invoice total as £50.00
· Put the amount to nominal code 1.20.40.116
· Print the Batch Report
Complete ⎕
3. Posting a Payment
· Using the 1st account from your data-set sheet post a receipt
· Set the Payment type to Individual DDS and enter todays date
· Select the 1st and 2nd invoice displayed
· Print Remittance
Complete ⎕
4. Posting a Part Payment
· Using the 2nd account from your data-set sheet post a receipt
· Set the Payment type to individual DDs and enter todays date
· Click the 1st invoice and post a part payment of £20.00
· Print Remittance
Complete ⎕
5. Searching for an Account and Print a copy of a Remittance
· Search for the 2rd account from your data-set sheet
· View the remittance of payment that you posted on Exercise 3
· Print the remittance
Complete ⎕
6. Allocate a Gani Entry against a Purchase Ledger Invoice
· Post an invoice to the 3rd account on your data-set sheet
· Enter the invoice number as your initials and todays date. I.e. SJ190713 – Sara Jane 13/07/2013
· Enter the date as todays date and the amount as £50.00
· On the gani allocation, allocate the gani lines with a balance of £35.00 and £15.00
· Print the Batch Report and complete
Complete ⎕
7. Allocate a Gani Entry including a write off
· Post an invoice to the 3rd account on your data-set sheet
· Enter the invoice number as your initials and todays date. I.e. SJ190713 – Sara Jane 13/07/2013
· Enter the date as todays date and the amount as £20.00
· On the gani allocation, allocate the gani line with a balance of £25.00 and write £5.00 off
· Print the Batch Report and Complete
Complete ⎕
Delegate Declaration:
I confirm that I have completed the exercises on the above topics
Signed: Position: Date:
Name: Company: Trainer:
Comments:
Delegate 1 Delegate 2
Purchase Ledger Purchase Ledger
A/c 0419 – Fire And Safety A/c 0420 – Recovery Services Ltd
Invoice: DELE01 Invoice: DELE02
Invoice: DELE01-1 Invoice: DELE02-1
A/c 0425 – Orange A/c 0426 – TalkTalk
Invoice: DELE Invoice: DELE
A/c 0431 – Parts Supplied Ltd A/c 0432 – Auto Parts
Delegate 3 Delegate 4
Purchase Ledger Purchase Ledger
A/c 0422 – Stationary Supplies A/c 0423 – Auto Spares
Invoice: DELE03 Invoice: DELE04
Invoice: DELE03-1 Invoice: DELE04-1
A/c 0430 – BT A/c 0427 – O2
Invoice: DELE Invoice: DELE
A/c 0433 – McCoys Supplies A/c 0434 – Harry Auto Supplies
Delegate 5
Purchase Ledger
A/c 0424 – Marcos
Invoice: DELE05
Invoice: DELE05-1
A/c 0428 – GiffGaff
Invoice: DELE
A/c 0435 – TV Bodyshop
The people behind DMS Navigator are motor trade veterans. We have decades of industry experience, both in running dealerships and delivering excellent software. Our Navigator system is designed to meet the challenges we all face. No wonder we’ve helped so many businesses grow.
